How to Use Mobile Apps to Increase Efficiency
Next generation smart phones help professionals work better and quicker. Today’s working professionals, who are constantly wired in and on-the-go have found a ready ally and valuable resource in their cell phones. Next generation smart phones, fully loaded with every sort of application imaginable, are supporting professionals in working better and quicker. “The advent of the smart phone has made our lives so much easier. There are numerous mobile apps for every purpose possible which ensure that you are always wired in and in touch with ongoing projects, to the extent that you can manage entire projects from your cell phone,” explains Megha Moorthy, who works in the business development team of an IT company in Hyderabad.
The apps transcend a variety of purposes, right from networking to data transfer and storage, managing tasks and keeping updated with industry and current news. “Quite simply, it’s like this. Whatever office related task you are doing, there is an app somewhere that will help you do it faster and better,” smiles Moorthy.
“The one app I simply cannot do without is the Economic Times news app. It’s extremely important to be constantly up-to-date with all that’s happening in the industry, competition brands, the business world in general, and the app allows me to do that easily,” says Bangalore-based digital marketer Siddharth Raman, who works in the alcohol beverages industry.
For those who are tired of reading dozens of different magazines and newspapers simply because they don’t want to miss out on anything, Flipboard is an excellent app. Flipboard allows you to select specific publications and news areas (for example, technology, stock markets, politics) to create your own customised news digest.
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There are countless apps available to help you stay better organisedand hence be more efficient in your work. Arvind Rongala, marketing manager at Invensis, a leading business processes outsourcing company in Bangalore, says, “I use Evernote for taking notes, maintaining a to-do list, creating reminders and archiving the same. The app allows me to seamlessly collaborate with my marketing team as well.” Rahul Shitut, who works with an organisation in the real estate sector in Mumbai, agrees, “I use Teambox extensively. It is a great help in task management. Tasks are organised under task lists for various projects. There are features that allow delegation and time-tracking as well.”
The Mint app is widely used in the professional world for tracking expenses and accounts. Anuradha Jhaveri, brand manager at a leading FMCG organisation, elaborates, “The app allows me to track all the transactions involved with my brand on a daily basis. I have set budgets under various heads and Mint lets me know if I am reaching the allotted cut-off too quickly, or how much of the budget allocated is available. You can also customise the app to know when bills are due.”
Apps also help easy sharing and storage of data. “I use Google Drive, a fantastic app from Google on a daily basis. It helps my team and I to edit and share documents within the group, keeping everyone updated of the most recent changes,” explains Rongala.
Connect and Network
Professionals are also using apps to connect, network and converse with contacts in the business world. Rongala, adds, “I use the LinkedIn app extensively to interact professionally. Additionally, we have a company page on which we post interesting topics and recent news articles. This helps us reach the right audience and achieve higher online visibility.”
Seemingly basic social apps are also being leveraged by professionals. “I use Blackberry Messenger and Whatsapp to communicate with my professional contacts. It helps work get done quickly, as it is easy to seek small clarifications or get status updates on the job at hand instantly,” explains Raman.
Efficiency and Ease
Copy2contact is an interesting app which instantly and intelligently creates contacts in your phone from texts and email signatures. This eliminates the unnecessary and tedious manual keying in of contacts and ensures that your phonebook is constantly updated automatically. The Docusign Ink app is the world’s first personal electronic signature. “My organisation uses this app extensively. It saves the effort of having to print, fax, scan or courier a document for signing, speeding up the whole process. Even if individuals are traveling, it is not an issue, as we use Docusign Ink,” says Moorthy.
For the ones engaged in the creative fields, Paper is an app which allows you to sketch, draw, write or colour-and put your ideas into images. The app is particularly helpful to explain concepts which cannot be effectively explained only through words.
Mobile apps, if leveraged properly, are a powerful tool in the hands of working professionals. It’s no surprise then that more people have turned to relying on their frequent use to be able to work better, faster and more effectively!
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